Register to a Club

Q: How do I, as a participant, register for my club?

Process

1. Open Rugby Xplorer app or Rugby Xplorer portal
2. Sign in with your email, password and MFA verification
3. Click “Register”
4. Click "Register to a Club"

5. Select who you would like to register, click “Continue”
6. Enter Club name and “search”
   • Club names will appear in bold, with the club's parent organisations below in grey.
   • Note, you can also search for a club using their postcode/zip code and this will use the same logic as your national's find-a-club website. 
7. Click Club name and “Next”
8. Select Registration Role, Registration Type and Duration from dropdowns, click “Next”
   • The info icons on role and duration provide additional information. 
9. Registrations will display as open or closed
   • If open, continue through the process.
   • If closed, please contact your club for more information. 
10. Personal details will appear for the individual that you are registering, click “Next”
11. Ability to add a Profile Photo (including a selfie) or click “Skip”
    • Clubs and/or parent organisations may enforce a mandatory profile photo. If so, a notification will appear when registering. 
12. Additional details will appear depending on your Rugby Region, complete the required details and click “Next”
    • Rugby Australia requires address, gender, country of origin, heritage, Aboriginal and Torres Strait Islander and last registered.
    • USA Rugby requires address, gender, country of origin and ethnicity.
    • New Zealand requires address, gender, primary and/or secondary heritage plus affiliation(s). 
13. Parent/Guardian Details and/or Emergency Contact Details
    • If under 18, participants will be required to add a minimum of one and maximum of two parent/guardians.
    • If over 18, participants will be required to add an emergency contact.
14. Additional information
    • If under 18 enter weight and/or height plus school and/or grade.
    • In Australia, non-playing members are also required to enter their WWC details.  
    • In New Zealand, match officials, managers and/or coaches may be required to complete Police Vetting information. 
15. Any custom questions added by your club and/or parent organisations will appear on a new page.
16. Any saleable items your Club and/or parent organisations are offering will appear (note, some may be selected as mandatory), click “Next”.
17. Registration summary will appear
18. Registration Fees expand to show the breakdown of registration fees.
19. Any early bird discounts and/or Rugby Xplorer Credits will automatically be applied
20. The systems fee will appear
21. If applicable, enter NSW Active Kids voucher (Australia only)
22. If applicable, "Add Entity Discount"
    • To add multiple entity discounts, you need to “add” each one separately.
    • ‘Discount Applied’ will appear for successful discounts.
    • ‘Incorrect Discount Code’ will appear for discounts that have already been redeemed or wrong code has been entered.
23. 'Donate' options available for USA Rugby
24. Agree to National Registration Terms and Conditions
25. Click “Pay”
26. Select payment option
    • Enter credit/ debit card details; or
    • Proceed through Club Payment Options or Buy Now, Pay Later option as determined by your national 
27. Click “Make Payment’
28. Confirmation screen will appear with “Finish” and confirmation email will be sent to the registered participant
29. Would you like to add another registration?
    • Selecting 'Yes', will enable family discounts in a registration loop (if offered by your club).
    • By selecting no, you will no longer be eligible for a family discount (if offered).