Applying for Domestic Clearance

Q: How do I, as a player, apply for a domestic clearance (transfer between two clubs)?

Players are considered 'free agents' between seasons and can register with any club at the start of a new season.
When a player has an active registration and wishes to register with a new club. Their existing club and parent entity will be required to 'approve' or ‘decline’ the clearance request in the admin portal before the player can complete their registration with the new club online.
When the player registers with their second club, conversion discounts will apply to the relevant fees (if applicable).

Clearance Process

Registered Player tries to register with new club but is stopped and needs to submit a clearance request with mandatory supporting reason.
Clearance notifications are sent to player, existing and new club, plus parent organisation admins.
Clearance needs to be approved by club and parent organisation in Rugby Xplorer admin portal.
Once a clearance has been approved by both club and parent organisation admin the player receives email detailing the approved clearance.
Player then needs to continue registering online with the new club. This time they will be able to proceed through the registration process.
Conversions will apply where applicable.

Note

The player is notified when they submit the clearance process and also of the outcome of the clearance.

The player will remain active at both Clubs, depending on their registration duration. Season registrations will remain active for the full season, while weekly and monthly registrations will expire as per their expiry date.
If the registration is declined, the player will be notified, as well as seeing the declined message on screen. Players can request another clearance for the same club if they believe the clearance has been declined incorrectly.

Combined teams and players who are eligible to play with multiple Clubs, will need to follow the process above to have active registrations in both clubs.
For players who are moving permanently, they should be removed from any 'Squads’ at their old club, so they do not appear for selection on a team sheet.
In Australia when a player has already registered for XVs, 12s, 10s or 7s registration type in the season a clearance will be required. Players registering for 'Championship XVs' or 'Championship 7s' are not required to apply for clearance when they register into a new club and/or register to another club as XVs, 12s, 10s or 7s.
Similarly, USA players will not require clearances for Approved Academies.