Competition Admins Adding Dispensations to a Member Record
Competition manager admins need to add the dispensation to a player’s record to allow them to be added into a squad and onto a team sheet.
Once a dispensation has been added against a member's record it will appear in the Member Assessments & Consent Forms table.
- Yes: dispensation has added to the member record and has been approved.
- No: dispensation has added to the member record and has been declined.
- Blank: no dispensation has been added to the member record.
Player must be registered as a player before they can submit a consent form and before the dispensation can be added to their record.
Admin Portal
- Members > Member Management
- Search for player
- Scroll to the bottom of the page for 'Dispensation'
- Select Dispensation type from the dropdown list
- Select if Dispensated is 'yes' or 'no'
- Add Decision Notes
- Click Update
Player Email Notification
Players will receive an email notification providing them details of the outcome of their dispensation request.
Subject: Dispensation Update
Dear [player name],
An [Dispensation] Assessment and decision has been completed for [player name] on [date, time].
Your dispensation decision was:
Dispensated: XX
Dispensated Age Grade: XX
Notes: XX
You are eligible to play in matches within the competition associated with this dispensation.
If you have any questions, please contact your Competition Manager directly.
Yours in Rugby,
Rugby Xplorer Team
Note
- In Australia, if a player submits the Front Row (Schedule B) Dispensation form, they cannot be selected in the positions of LHP (Loose Head Prop), H (Hooker) or THP (Tight Head Prop) in the Rugby Match Day app.
- The error message: “This player cannot be selected in this position without an approved Front Row Schedule B dispensation.”
- If a player has a pending/in progress member assessment, they will also be blocked from being added to the team list.
- The error message: "This player does not have a dispensation on their member record."