Financial Reports & Reconciliation

Q: How can I, as an entity admin, reconcile registration payments?

Important: Reports may contain personal or sensitive information and it’s use is governed by the RX Terms of Service and RX Privacy Policy. Please ensure each column of data is required before exporting. Your organisation is responsible for securing any information exported from RX. 

Disbursement of Registration Payments

  • Rugby Australia uses PIN Payments and registration fees will be disbursed into the entity's nominated bank account every 5-8 business days.
  • USA Rugby and New Zealand Rugby uses Stripe and registration fees will be disbursed into the entity's nominated bank account/debit card the following Monday.
  • Please note, in all cases, there can be a further delay with your bank processing the transactions. 

Reconciling Registration Payments

  • Entities should cross check their Registration Report with the Transfer Report/Financial Transactions Report.
    • Registration Report: leaving the date range blank will download the full season.
    • Transfer Report/Financial Transactions Report: can be run for a maximum of 31 days.
  • When reconciling event registrations, please check the Rugby Event Team Registration Report (team pays) or Rugby Event Registration Report (player pays) and the Rugby Events Transfer Report/Rugby Events Financial Transactions Report.

Note

  • The Reg ID is the unique ID in the Registration Report that can be matched with the Transfer Report for PIN Payments.
  • The Transfer ID is the unique ID that can be matched across the Financial Transactions Report and Stripe dashboard.
  • The Financial Transactions Report will also include the Payout ID and Trace ID, available to express Stripe accounts. Please note, these will only be included in the report once the payout has been successful each Monday. 
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