Step 3: Rugby Event Payment Settings

Q: How do I, as a rugby event entity admin, set up Rugby Event payment settings for my competitions?

A Rugby Event Payment Setting will need to be created for every rugby event competition that you have setup. 

• The unique team registration link available within the event (Rugby Events > Rugby Event Comps > Click into Event > Rugby Event tab) is linked to the competition name and registrations will not open unless rugby event payment settings have been created. 

Step 1: Setting up your My Account Details for Payments

Please see 'Entity Account Details' help article to ensure your rugby event entity has been setup to accept registration payments. Note, this must be done for registrations to open.

Step 2: Adding a Rugby Event Payment Setting

A Rugby Event Payment Setting will need to be setup for every competition that you are running. 

1. Rugby Events > Rugby Event Payment Settings
2. Click “Add Payment Setting”
3. Select ‘Registration Type’ and ‘Competition’
   • Note, if you cannot see the Registration Type you are expecting, please check with your parent organisation. They have the ability to only show certain rugby event payment settings to specific entities. 
4. Select ‘Pay Type’
   • Player Pays: this means each individual player will need to register and pay the registration fees to participate in the event. The player price will be mandatory up the line fees plus event price. 
   • Team Pays: this means the team admin will register and pay for the whole team. All players and team officials will register into the event and not be charged any fees. The team price will be mandatory up the line fees multiplied by max number of players per team and number of days plus event price. 
   • USA Payment Types: for more information on this process, please see the 'USA Rugby Event Admin Payment Types help article. 
5. Enter ‘Price’.
   • This is the price that the rugby event entity will receive.
   • Note, if ‘team pays’ is selected, the rugby event entity should add the amount they want to collect from each TEAM. If ‘player pays’ is selected, the rugby event entity should add the amount they want to collect from each PLAYER.
6. Choose Open/ Close Registrations
7. When Team Pays has been selected, 'Allow Pay Later' option will display
   • Choose if your event wishes to offer this:
   • No: all teams will need to register and pay the full amount at the point of registration. 
   • Yes: the team can choose at the point of registration if they pay the full amount amount or pay in two instalments.
     • The deposit includes up the line fees and the deposit amount chosen by the rugby event organiser (Pay Later Minimum Deposit amount). 
     • The second final payment will be the remainder of the event competition fee.  
   • Add Pay Later Due Date
     • The day that the second payment is due, a reminder email will be sent to the team manager. You can click on the link in this email or click "Pay" under Team Registrations Split Payments on 'My Profile' page of Rugby Xplorer portal (https://myaccount.rugby.com.au/) to complete the final payment. 
8. USA Only: Checkbox for 'Current registration required in the team's club'
   • When this is ticked, only players that are registered with the club the team is connected too will be able to register as a player.
9. Add ‘Variables’ for players and non-playing members
   • Select Role
     • Note, you must add Player and the age level of the event. the fee will default to $0 and be uneditable. 
   • Select Age Level
   • Enter Fee
   • Click "+"
10. Once all variables have been added, click "Save". 
11. Ability to add general Discounts, see our help article here. 
12. Ability to add Saleable Items, see our help article here. 

Once Rugby Event Payment Settings have been created, you can check your Rugby Event Fees Breakdown.