Rugby Event Adding Registered Members into Event Team (USA)

Q: How can I, as a USA club admin, add registered players and non-players into my squad for a ‘USA Team Pays’ event team?

  • Existing Clubs that registered their team(s) for a rugby event and selected “USA Team Pays” during the registration process will be able to manually move players and team officials already registered for the season into the squad, without the individuals registering specifically for this event.
  • Please see Rugby Event Team Registration (USA)’ for more information on the registration process.

Adding registered players and non-players into your rugby event team

  1. Members > Squad Management
  2. Click “Rugby Event Teams”
  3. Teams will show (Team Pays) or (Player Pays) after their team name.
    • Player Pays teams required all players and team officials will need to register into this team for this event via Rugby Xplorer.
    • Team Pays teams allow club admins to move into the team.
  4. Click into squad for (Team Pays) team
  5. Select Players/Non-Players tab
  6. Registered club members will appear on the left-hand side, select player(s)/non-player(s) and click “Add to Team”
    • By adding the selected members into this team, they will have a rugby event registration, for this team in the relevant competition, added to their member record.
    • Please note, to protect against potential eligibility manipulation, only competition managers will be able to remove members from this team once added. Select only members you are certain are planning to participate.
    • Confirm that you want to proceed by clicking “Accept”
  7. The system will think for a few moments, as it’s adding registration(s) to the member record.
    • Confirmation will appear on the top right corner “All members registered successfully”

Note

  • Club admins are unable to remove players/non-players from the team. If you select a player/non-player and click “Remove” the following pop-up appears:
    • “To protect against potential eligibility manipulation, only competition managers will be able to remove members from this team once added. Please contact your competition manager to remove this member.”
  • You can only add players into the team that meet the age requirement of the team.
    • For example, a 15-year-old player cannot be added into a ‘Senior Club (18-99)’ age level team.
  • If you select more players than the rugby event allows, an error message will appear.
    • For example, ‘Selection exceeds the maximum number of players allowed. Max allowed: 10. Current: 5. Selected: 11. Over limit by 6.’
  • You can only add players/non-players up until the registration participant cut off date, as per the event setup.
  • When player(s)/non-player(s) are added into the team, they will be granted a registration for the team. This will appear in Member Management, the individuals Rugby Xplorer profile and in the Rugby Event Registration Report for event entity admins.
    • If a non-player has multiple roles, e.g. coach and admin/volunteer, they will have two registrations added to their record for this event team.
  • Only registered player(s)/non-player(s) will appear for selection in the admin portal. If you have a one-off player participating with this team, they can register through the Rugby Event 'Find a Team' registration process. 
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