Rugby Event Participant Registration

Q: How do I, as a participant, register into a Rugby Event Team?

Team managers and/or club admins must register a Team to compete in a Rugby Event. The Successful Registration email for a team will include an unique registration link for the team.
Once the Team is registered (and any outstanding payments finalised), players and team officials can begin to register directly into their Team by searching for the team or from the direct team registration link provided by their manager/club admin.
Players and team officials need to register themselves via their Rugby Xplorer account.

To Register

Sign in to Rugby Xplorer
Register > Rugby Events > Register into an Event Team or Click the unique link provided by your team manager
Select who you would like to register, click “continue”
Enter Team name and “search”
Click Team name and “Next”
Select Registration Role, click “Next”
Registrations will display as open or closed. If open, continue through the process. If closed contact the Event Organiser.
Personal details will appear for the individual that you are registering, click “next”
Ability to add a Profile Photo (including a selfie) or click “skip”
- Clubs and/or parent organisations may enforce a mandatory profile photo. If so, a notification will appear when registering.
Additional details will appear depending on your Rugby Region, complete the required details and click “next”
- Rugby Australia requires address, gender, country of origin, heritage, Aboriginal and Torres Strait Islander and last registered.
- USA Rugby requires address, gender, country of origin and ethnicity.
- New Zealand requires address, gender, primary and/or secondary heritage plus affiliation(s).
Parent/Guardian Details and/or Emergency Contact Details
- If under 18, participants will be required to add a minimum of one and maximum of two parent/guardians.
- If over 18, participants will be required to add an emergency contact.
Additional information
- If under 18 enter weight and/or height plus school and/or grade.
- In Australia, non-playing members are also required to enter their WWC details.
- In New Zealand, match officials, managers and/or coaches may be required to complete police vetting information.
Registration summary will appear
Registration Fees expand to show the breakdown of registration fees.
Agree to National Registration Terms and Conditions
Click “Pay”
Select payment option
- Enter credit/ debit card details; or
- Proceed through Buy Now, Pay Later payment options.
Click “Make Payment’
Confirmation screen will appear with “Finish” and confirmation email will be sent to the registered participant

Rugby Event Dispensated Players

If there are players requiring a dispensation for participation in a rugby event, they can register into the rugby event (if opened by national admins). Event organisers will need to add the dispensation to the player's member record, to enable them to be selected on the team sheet.
More information on Rugby Event Dispensations available here.

Request failed - The registration for this team has reached the limit.

Event organisers can add a maximum number of players that can register into each team.
If a player has pulled out of your team and this player is replacing them, the event organiser will need to remove the original player to make space for the new player. Removing/transferring players between teams help article.
Your event organiser can provide more information on the maximum number of players per team.

Request failed - You cannot register to this team because it has outstanding payment.

If your team admin has chosen to split their team payment into two instalments, players and/or team officials will be unable to register into the team until all payments have been finalised.